Newsletter program

Austin, TX(Zone 8b)

I'm going to take over writing the newsletter for our garden club. It's been mailed out for years, but we're now going to add it to the club website. Do you really need desktop publishing to put a newsletter together? 2nd question....How do you format it to add it to an existing website? Is converting it to a PDF the best way to do it?

Hiouchi, CA(Zone 8b)

you can use what ever you are most comfortable with to actually write your newsletter
is the newsletter e-mailed or posted ?
does the club have a webmaster ?
if so ask them what format they want, and a good webmaster can convert almost anything
maybe a peek at the previous newsletter will answer the question

Austin, TX(Zone 8b)

Thanks I'll get in touch with the webmaster...

Leesburg, FL(Zone 9b)

Bubbles... i took over the newsletter for our RV Park. The guy who did it for 26 yrs was a printer, so they all printed and mailed. new generation, the electronic age.. [and trying to save money]. I use WORD, then do a save as pdf, and that way it can be e-mailed, uploaded to our web site, and still print for those who do not have computers.

Austin, TX(Zone 8b)

That's what we're about to do....take our club kicking and screaming to the web! It costs abut $100. with printing and mailing each month. Not to mention the extra work of taking it to the printer and making mailing labels. A few of our older members (who have computers) still want the mailed newsletter, so we're going to have to work on that.... I was asked to do this, and I said I'd only take it on if I could put it on the website.
Used WORD yesterday, and we did a test page then converted it to PDF, and it worked okay...but just doesn't have the features of a DTP that we think would make it even easier. Going to try Page Plus program by Serif, a free download, this afternoon.
Thanks for the feedback!

Washington, MO(Zone 6a)

Please read this:

If you're going to be doing this on a semi-regular basis, it's WELL worth your while to learn how to code HTML and not rely on a fancy editor. (It's really a pretty simple language.)

I'm just sayin... =)

Austin, TX(Zone 8b)

Oooooh, nooooooooo! I only agreed to take the newsletter to the club's website. It's hard enough to figure how to wrap text around photos. I've read thru your link and my head is spinning.... I am only committed to taking the newsletter to the web ....for one year. Hopefully, it will be easy for anyone else that follows to just cut and paste. That said, I appreciate your input.
When we lived in Hawaii, my husband bought a very expensive Apple computer in '83 that looked way beyond me. I signed up for computer class thru the U of Hawaii. I thought if we had a machine that was that expensive, I better know how to use it too. The class happened to be programming. I wound up with an "A ," but only because I confessed to my instructor at the end that my husband was helping me with my homework program (selling carpet with several grades of pads) because I had become "lost" and was struggling. He asked if I planned to have husband take the final. I told him no, that I would take the final. And he asked me if I was going to enjoy my computer, and I said yes. That's all he wanted to know. I was the last to leave the class for the final test, but I finished that &%%$^* test and felt that I did okay. I'll never know if it was a legitimate A, or if he realized I was way out of my league and did the best I could. That said, if you ever need new carpet and want to know the difference in quality of pads.....I'm your gal!

Leesburg, FL(Zone 9b)

Bubbles... what version of WORD are you using? and i DO know what you mean about the alignment around images.
I can probably help ya thru that.

Austin, TX(Zone 8b)

Word 2007, I think. I've surrendered to DH because while all this is going on... I've been asked to give a PP presentation on Thursday for another local garden club. I've known since Oct., but am just now getting serious. DH has sorta mastered the wrap part today.

Leesburg, FL(Zone 9b)

yes... the wrap can give ya fits.

Efland, NC(Zone 7a)

Howdy, Folks...

Butting in for just a second, please...

TCS, you asked bigbubbles which version of Word she was using. How do you find out which version you have? I clicked on Properties but it doesn't show which version I have. The reason I ask is because I've had a heck of a time trying to get my Word program to do 3-column newsletters/pages and gave up. I have Win2K, does that mean I have Word 2000?


Leesburg, FL(Zone 9b)

Shoe -- usually when the program opens, it says what it is... the one on this PC is '07

for columns.... this is what i have to do... and i usually format AFTER i've typed it all, but not always.

after the page is typed, i 'select all' Ctrl+A .. then go up into Page Layout, and select COLUMNS, then choose the "3" option.

also, another nifty way to do columns, as in a Newsletter.... insert a table with 1 row but 3 columns

back to your version... do you only have word or do you have the "office"?

you can go into START | Programs | then look for OFFICE and it should say which version you have.
or if there is a "HELP" up along the top tool bar... that too should show you the version.


Efland, NC(Zone 7a)

Okay,got it, thanks. When Word opens it quickly shows Microsoft 2000 (9.0) I suppose that is an ancient program nowadays, eh?

Also under Start/Programs it shows Microsoft Word as well as Microsoft Office Business Tools, Microsoft Tools, Microsoft Reader...sheesh, guess I have it all, eh? When I grow up I hope to one day get more updated software; I hear Win2K will one day not work with certain things, even certain browsers.

And thanks for the tips on formatting...I had no idea I could write what I wanted then format it to 3 columns like that. I'll give it a try when I next come back in to thaw out. (Just started snowing here! I love it!)

As far as "inserting a table with 3 columns", do you do that before writing your text, or can it be done afterwards also?

Thanks for your help!
Sorry to get off topic in your thread, big bubbles. It kind of seemed to go hand in hand though so thought it would fit in.

Best to All!
(Howdy, Eggs! Always good to see ya!)

Leesburg, FL(Zone 9b)

>>When I grow up I hope to one day get more updated software;

if it aint broke, why change it.

I purchased the 07 because i wanted Power Point, smokin' deal thru the kids school.
I have Started 2010 installed on my laptop i got this summer.

as for the table... has to be inserted BEFORE you start typing... but then once it's there, just typ into the "box"
Once you do that, even as a "test" you will see what i mean.

and yes, you can do any type of formatting after eveytthing is in the DOC... i do that all the time, sometimes, depending on how it looks, i'll switch back and forth between 2 and 3 cols, to see which looks better.

Efland, NC(Zone 7a)

I hear ya on the "if it ain't broke" part. I like Win2K very much and am comfortable with it. Of course, I've never been on any other operating system except Windows 98 so really can't compare it to something else.
I just hope Win2K can keep up with newer software and recently found out it won't run Adobe Air so was disappointed with that. I reckon it'll happen more and more as time goes on, eh?

Thanks again for the tips on Word formatting. In the past couple of days I've looked at creating a website and wondered if I would be able to easily add my articles/writings via Word. (Will save the link you gave, Eggs, regarding HTML, too!)

Okay, gotta head back out into the snow, gather some eggs, check out the footprints, etc!

Stay warm!

Leesburg, FL(Zone 9b)


if you are going to consider a simple web page, do take Egg's advice [and i'm sure you would] and learn some basic html... it will save you a lot of headaches.

Once you have a basic template for pages, you can pretty much 'drop' your articles in them.

and snow... we hardly have any up here.... I'd rather have the snow than the cold.

Efland, NC(Zone 7a)

Terese, I just did a quick sample Word doc, then saved it as text only. (I wonder does that mean, "text only" that pics can't be inserted, since they're not text?)

But while clicking to save as text, the drop down menu also gave the choice of save as "Web page*.html" (w/out quotes) and "text only with line breaks *.txt"

Do either or both of those choices still let you be able to drop them into a webpage?

Shoe (apologizing for his ignorance!)

Leesburg, FL(Zone 9b)

I"m thinking 'text only' is basically non-formatted
like if you created it in notepad.

but then, yes you could just drop it in the 'table with 3 columns'

as for the saving as html.... one thing microsoft programs do is add a lot of un-necessary text/code

and a "line break" is basically like hitting the enter key...

i'd think i you didn't it could be one long -- straight line of text. that is my guess. i've never noticed or used the save as Web Page or anything with line breaks.... but that is what line break does... like hitting enter as you type, to 'break' it to the next line.

in html a line break - the code used is br with the greater-than and less than symbols around it.

< br > no spaces.

But -- play around with WORD and see what you can do with it.

Saint Bonifacius, MN(Zone 4a)

I still use W2K also, but isn't that OS unsupported now?

Adobe 9 is the most recent version that W2K will support.

Soon I will find out if a CD made with PP 2000 will work in the newer PP projectors. Our Rock Garden Society bought one this year. I am not very hopeful...

Efland, NC(Zone 7a)

Leftwood, yep, I believe Win2K is unsupported now. I still like it though! I'd like to upgrade but I understand that buying a newer OS is pretty expensive, or at least for me it would be.

I have a Power Point viewer on this ancient puter but can't make/create Power Point files with it. My DD uses her Apple Mac (a much more recent machine) for doing her PP homework assignments. I'm jealous! :>)

Terese, I played around with Word, writing text then changing columns, etc. Pretty fun stuff. Thanks!


Leesburg, FL(Zone 9b)

Shoe... glad to hear.

Austin, TX(Zone 8b)

Just an update... We downloaded Page Plus (free version) and it's really easy to use. Newsletter's done, photos have been added, easily converted to PDF, all is well. I'm still following all the good advice, tho.

Now, if someone can help me figure out how to use my new cell phone.....

Leesburg, FL(Zone 9b)

I may look into that, Page Plus ... while I do use WORD for mine, sometimes it really fights back when i'm trying to get the formatting just right.

cell phones?? just gimme something to dial. no camera, no voice recorder, no internet.... just a plain jane phone.

Richland, WA(Zone 7b)

When I googled page plus all i got was info about prepaid cellphones?

Leesburg, FL(Zone 9b)

found it's ONE word...

Leesburg, FL(Zone 9b)

Quote from bigbubbles :
Just an update... We downloaded Page Plus (free version) and it's really easy to use. Newsletter's done, photos have been added, easily converted to PDF, all is well.

Bubbles -- I just downloaded PagePlus and did not locate the save as PDF, there were only 3 options for a save as.

I have a newsletter due to go out end of Jan, so i figured i'd play around with it to see if it was worth while.

Austin, TX(Zone 8b)

I'm gonna let my Yankee DH (Freeport, IL) answer this, as he laughed when I tried to have him explain what HE DID to make me look like I knew what I was doing!

Austin, TX(Zone 8b)

You are right. The free download does not include the option to save as a PDF. The paid version does. I down loaded another free program ... Primo PDF by Nitro PDF Software... that saves any file to a PDF document. This solved the PDF problem and worked very well. In effect, you load this software and then "print" the document to a PDF file. The software gives you a virtual printer to select from in the print options, and prints or "creates" a PDF version of your file. Hope this helps.


Leesburg, FL(Zone 9b)

thanks -- I'll look into that one.

aside the few hassles i have with 'alignment' in WORD, it has done pretty well in creating newsletters for me.

always looking for good [hopefully free] software to make projects easier.

Austin, TX(Zone 8b)

I'd stick with what is working for you. Our version of Word is old and doesn't have the save as PDF option. Started out looking for PDF formatting software and found the PagePlus but it didn't solve the "save as PDF" issue we had. But, we found it to be a pretty good free software program.

Leesburg, FL(Zone 9b)

>>doesn't have the save as PDF option.

for WORD 2003 [i think] you can download it... i think it came with 2007, and 2010 for sure. - I have all 3 versions.
DH's laptop has `03, and I know I downloaded the save as option. probably got it off of microsoft's site.

Austin, TX(Zone 8b)

We do have 2003. Will give it a try

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